Bid Administrator

Servisource Healthcare
November 17, 2021
Nationwide, Ireland
Job Type
Hours of Work
Monday - Friday 9am-5pm
Education Requirements
No Minimum required
Experience Requirements
1 Year
Job Responsibilities
Reviewing and formatting bid content, providing a pre-submission control point to ensure submissions follow a consistent and comprehensive format.
Job Industry
Job Order


Job Description


Job Title Bid Administrator

Division Marketing Team

Location(s) Nationwide

Salary DOE

Start Date ASAP


Servisource Workforce Solutions, part of the Cpl Group, are now seeking to recruit a Bid Administrator to join our established Marketing Team.

The Bid Administrator will be responsible to support and assist in the preparation of tender and bid submissions across varied disciplines throughout the organisation. The potential candidate will proficiently produce visually attractive submissions, prepare and proof-read correspondences, and monitor and update databases, forms, documents and reports.

Duties of the role will include (but are not limited to)

  • Monitoring all procurement portals and avenues (PQQ/Tender alerts) for project opportunities related to team activities or complimentary services aligned to the organisational strategic plan.
  • Reviewing and formatting bid content, providing a pre-submission control point to ensure submissions follow a consistent and comprehensive format.
  • Printing, posting, packaging, and uploading PQQs/Tender submissions in line with deadlines.
  • Managing PQQ logs and timescales in line with deadlines, escalating issues as required.
  • Coordinating tender submissions, communicating with relevant team members, highlighting special requirements, deadlines, site visits, etc.
  • Central hub for receipt of client documentation and contact. Liaising with clients in relation to process, timelines, and feedback.
  • Completing PQQs/Tenders, tailoring responses to client sector, client requirements and our USPs whilst including all relevant company information.
  • Responsible for producing strong, technical, and original responses to allocated sections of PQQs and tenders.
  • Identifying and re-working existing pre-written content where relevant, ensuring standard materials and the bid library (e.g. processes, experience examples, testimonials, CVs) are regularly updated and available for immediate use.

Role Requirements

  • Relevant experience in a Bid / Tendering capacity is desirable.
  • Excellent written and verbal communication skills. Proficiency in the English language.
  • Excellent organisational, planning, attention to detail and time management skills.
  • Analytical thinker with problem solving initiative.
  • Ability to work under pressure and meet deadlines.
  • Ability to work collaboratively with both internal and external stakeholders.
  • Full proficiency in ICT systems.

Organisational Benefits

  • Servisource is a large organisation offering huge scope for career development
  • You can take advantage of a variety of internal training and professional coaching programmes on offer
  • There is a fantastic social scene, with a vibrant sports and social club allowing staff to become better acquainted outside of the office
  • Maternity and Paternity Leave benefits
  • Excellent Holiday Entitlements
  • Commission and Bonus Schemes
  • Flexible Working Arrangements
  • Servisource monthly discounts
  • Optional Pension Scheme
  • Optional Health Insurance Scheme
  • Christmas Savings Scheme
  • Cycle to Work Scheme
  • Further Education Scheme
  • Volunteering Time Off Scheme
  • Business Expenses & Mileage Allowance Payments (Business travel, Car mileage, Allowances (incl. meals / accommodation etc.), Business entertainment/other)


Our Core Values

Servisource Core Values are an integral part of our organisational culture. The ideal candidate would possess the ability to understand, demonstrate and apply our Core Values.

  • Customer focused
  • Accountability
  • Responsibility
  • Empowerment
  • Effective communication
  • Respect

All applications will be treated with the strictest of confidence

*Due to the nature of the business, management reserves the right to amend the job description in line with the needs of the business and current economic climate*

If you wish to apply for the above-named role, please send an updated CV to [email protected] quoting the job reference number JO-2111-479403 in the subject bar of your email.

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