Servisource Recruitment are immediately seeking a Logistics Administrator for their client who is based in Drogheda.
Contract: 3 months
Location: Drogheda, Co. Louth
Hours: 37.75 hours per week
Be the point of contact between shipping facilitators on site and Yard staff regarding loading and unloading of sales related transport.
Prepare all the relevant documentation for container and bulk shipments as per customer requirements.
Liaise with Customers/Shipping Agents/forwarders throughout the transit of goods.
Carry out Water Clerk Functions (liaison with Ship captains, Drogheda Port and wharf attendants) and administer shipping agent functions.
Carry out Cargo hold inspections prior to loading of ships (This can be outside of office hours).
Complete all relevant Ship agency documentation.
Compile Ship's disbursements and monitor payments from Ship-owners.
Ensure all shipping information is given to appropriate people.
Ensure all relevant paperwork is completed in time to provide customs clearance on export shipments.
Scheduling and liaising with Haulage companies including weighbridge inputs and outputs.
Provide regular reports on the progress of shipments as they progress through the stages.
Process Internal group and external orders and invoices on SAP.
Set up all orders on SAP.
Update IO Matrix monthly
Update IOS Standards for shipping/sales
Run daily weighbridge report for dispatches from previous day, check for manual, handwritten dockets and correlate same to scheduled dispatches
Oversee weight bridge management/operations by scheduling and liaising with Haulage companies including weighbridge inputs and outputs reports/dockets.
Advise all relevant parties of new orders, schedules, dispatches & deliveries, collection & co-ordination of samples etc.
Issue dates & weights to laboratory assistant to facilitate preparation of certificates of analysis (COAs) and other relevant documentation for Non-Refractory Products
Send COAs for Non-Refractory Products to customers
Invoicing all Non-Refractory Product customers
Log Greenhouse Gas emissions
Waste register this involves logging invoices received from Accounts Payable in relation to waste on site
Assist and support data management for this area
Maintain and monitor accruals spread sheet i.e. update invoices, dates received/process dates & file
Process invoices from Shipping companies
Reconcile invoices from Haulage companies and resolve queries
Ensure invoices are made out to correct entity
Post Goods issue on internal orders
Create purchase requisitions for weighbridge dockets/seals
Ships – process Drogheda Port/Pilots invoices.
Create invoice for disbursements for Ship, log and maintain on disbursements spread sheet.
Reconcile ship disbursements with finance at month end & follow up on any payments not received.
Assist Sales Team with any administration requirements
Assist and cover Logistics Coordinators holidays etc..
Any other duties required
Essential Requirements & Qualifications
IT Skills - SAP & Microsoft Office
Experience in both the Manufacturing and Logistics Industry
A degree in Business Studies is desirable
All applicants will be treated with the strictest of confidence! Apply now or send your CV to [email protected] quoting the reference JO-2105-469237