Office Manager & Executive Assistant

Servisource Healthcare
Published
January 7, 2022
Location
Louth, Ireland
Job Type
Hours of Work
Monday - Friday 9am-5pm
Education Requirements
No Minimum required
Experience Requirements
2 Years
Job Responsibilities
Answering, screening, and forwarding incoming telephone calls efficientlySorting, logging, and distributing incoming post to relevant staff. Record, frank, and post outgoing post.
Job Industry
Clerical and Customer Service
Salary
Negotiable
Job Order
JO-2111-481171_2

Description

Job Title

Office Manager & Executive Assistant

Salary

Dependant on experience

Start Date

January 2022

Location

Dundalk

Contract

Permanent, Full-Time

Servisource, part of the Cpl Group, wishes to appoint an Office Manager & Executive Assistant based in Dundalk, responsible for a network of five office locations. The potential candidate will be responsible for managing all front office functions and providing ongoing support and assistance to the Senior Leadership team.

 

The successful candidate will possess excellent interpersonal, communication and organisational skills as well as being highly motivated and IT proficient. This role is fast paced and would suit someone who enjoys a challenge, working on one’s own initiative as well as cross-functionally with multiple stakeholders.

 

Duties of the role will include but are not limited to;

 

  • Greeting customers in a warm, friendly manner via face to face and over the phone communication.
  • Answering, screening, and forwarding incoming telephone calls efficiently
  • Sorting, logging, and distributing incoming post to relevant staff. Record, frank, and post outgoing post.
  • Organising courier services as and when required.
  • Receiving incoming regular and electronic correspondence and distributing to relevant staff accordingly
  • Creating and posting ID badges for employees.
  • Managing the office environment to the required standard.
  • Managing the ordering and consumption of office stationery and supplies
  • Managing the upkeep and maintenance of offices in terms of organising trades and services.
  • Renewing and updating company licences.
  • Corporate entertainment account management.
  • Company vehicle maintenance.
  • Liaising with facility management vendors, such as cleaning, catering, and security services.
  • Managing Senior Leadership Team’s diaries and organising meetings and appointments.
  • Providing efficient administrative support to members of the Senior Leadership team.
  • Organising travel arrangements including booking flights, accommodation, and transport.
  • Reminding the CEO of important tasks and deadlines.
  • Typing, compiling and filing correspondence as requested whilst maintaining confidentiality at all times.

 

Essential Requirements

 

  • 2 - 4 years' proven experience in a highly administrative office management role, supporting at senior management level.
  • Strong written and oral communication, and proficiency in the English language.
  • Strategic planning, organisational and time management skills particularly diary/calendar management.
  • Excellent interpersonal, communication and listening skills, with the ability to deal confidentially with all stakeholders.
  • Full proficiency in IT systems, particularly Microsoft Office suite.
  • Ability to be adaptable whilst work in a fast-paced environment.

 

Organisational Benefits  

  • Servisource is a large organisation offering huge scope for career development
  • You can take advantage of a variety of internal training and professional coaching programmes on offer
  • There is a fantastic social scene, with a vibrant sports and social club allowing staff to become better acquainted outside of the office
  • Maternity and Paternity Leave benefits
  • Excellent Holiday Entitlements
  • Commission and Bonus Schemes
  • Flexible Working Arrangements
  • Servisource monthly discounts
  • Optional Pension Scheme
  • Optional Health Insurance Scheme
  • Christmas Savings Scheme
  • Cycle to Work Scheme
  • Further Education Scheme
  • Volunteering Time Off Scheme
  • Business Expenses & Mileage Allowance Payments (Business travel, Car mileage, Allowances (incl. meals / accommodation etc.), Business entertainment/other)

 

Our Core Values 

Servisource Core Values are an integral part of our organisational culture. The ideal candidate would possess the ability to understand, demonstrate and apply our Core Values.  

 

  • Customer focused
  • Accountability 
  • Responsibility
  • Empowerment
  • Effective communication
  • Respect

 

All applications will be treated with the strictest of confidence

 

*Due to the nature of the business, management reserves the right to amend the job description in line with the needs of the business and current economic climate*

If you wish to apply for the above-named role, please send an updated CV to [email protected] quoting the job reference number JO-2110-478675 in the subject bar of your email.

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